Northern Marianas International School

Ground Floor Marianas Business Plaza, Susupe, Saipan

 

 

 

 

EMERGENCY PREPAREDNESS AND RESPONSE PLAN

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

NORTHERN MARIANAS INTERNATIONAL SCHOOL

 

 

 

EMERGENCY PREPAREDNESS AND RESPONSE PLAN

 

 

 

Physical Address: Ground Floor Marianas Business Plaza, Susupe, Saipan

 

Mailing Address: PMB 936 PO Box 10000, Saipan, MP 96950

 

CCDF/DCCA Affairs Director:  Ms. Maggie Arcega

 

Contact Numbers: 234-6647/234-6648

 

 

 

This plan was reviewed on the dates listed below:

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  1. Purpose: The purpose of this review is to update all the teachers and childcare staff
  2. Preparedness Plan
CALL 911
POLICE – SUSUPE STATION 664 – 9000
FIRE/AMBULANCE 664 – 9003/9004
CHC 234 – 8950/51, 236 – 8390/91
FBI 322 – 6934
U.S. COAST GUARD – SAIPAN 236 – 2969
AMERICAN RED CROSS – SAIPAN 234 – 3459
VICTIM HOTLINE – SAIPAN 234 – 5100
  1. Emergency Phone Numbers

 

  1. Staff Assignment
Mary Jane Laquian

Rowena Salvador

Fire Watch – Monitor the school for every 30mins. for any fire-related incidents.
Mary Jane Laquian (Operator) Receive and relay the messages to our Disaster Coordinating Council and inform our partner agencies.
Corwin Shadow & Roy Dolon (Disaster Coordinators) They will be working with the teachers and staff regarding the evacuation and he need to make sure that everybody are safe.
Esther Jumilla & Rosalinda Limjoco In-charge of Infant Room. They both need to ensure the safety of their babies and inform the parents/guardians if needed.
Margarita Sugaste & Linda Chen In-charge of Toddlers Room. They have the full responsibility for the safety of their students and informing parents if needed.
Mr. Ramy Salcedo In-charge of the safety of K-3 class.
Ms. Tisa Ann Salcedo In-charge of the safety of K-4 class.
Ms. Grace Rosete In-charge of the safety of K-5 class.
Ms. Rosalie H. Habijan In-charge 1st grade class.
Ms. Criselda Aldan & Mr. Corwin Shadow In-charge of 2nd grade class.
Mr. Roy Dolon In-charge of 3rd & 4th grade class.
Mr. Levi Sobremisana In-charge of 5th & 6th grade class.
Ms. Katherine Barja In-charge of 7th & 8th grade class.

III. List of all emergencies/disasters likely to occur around our location and their procedures

  • Emergencies that do not require evacuation such as: medical emergencies, illness, death, and others.

When the Northern Marianas International School community incurs or encounters someone who has incurred an injury or illness on the school premise, the incident should be handled expediently, efficient and calmly.

To accomplish this, employees and our partner agencies should familiarize themselves in advance of encountering medical emergencies and basic procedures provided herein.

  • Life-threatening Injuries/Illnesses

 

If the employee, student, or visitor incurs an injury/illness that appears to be life-threatening, the person reporting the incident should immediately contact the CNMI Police Department or call 911 and provide the dispatcher with:

  • His or Her name;
  • Location
  • Name of the injured/ill person;
  • Name of the injury/illness, if known;
  • Any special directions regarding the situation.

Unless otherwise requested or indicated, the injured/ill person should be transported by the ambulance to the appropriate health care facility.

If the incident specifically involves an injury to an employee, the employee’s supervisor must prepare an incident report and file to Worker’s Compensation as soon as possible.

In the case of student or visitor, the Principal/Vice Principal or classroom teacher of the area in which the incident occurred should be informed the incident immediately.

  • Minor Injuries/Illnesses
  1. Employees

 

If the employee incurs a minor injury, the injured employee’s supervisor must prepare an incident report and file to files compensation as soon as possible. Supervisors must offer to contact an appropriate health care facility for an injured employee. The employee has the right to refuse medical treatment. The employee’s refusal should be noted on the incident report. If the health care provider does not accept worker’s compensation, the employee will be responsible for the medical costs associated with the claim. The injured employee must take a copy of the incident report with him or her when visiting the healthcare provider.

 

If the employee experiences symptoms of a non-life-threatening illness, the name of the employee’s personal healthcare provider should be obtained, then that healthcare provider should be contacted for directions on how to deal with the situation. If the ill employee has no personal healthcare provider, the employee maybe directed to an emergency treatment (CHC). For more detailed information regarding employee injuries/illness, refer to Workers Compensation Insurance.

 

  1. Students or Visitors

 

If the student or visitor is injured, the immediate supervisor/principal/teacher of the area in which the incident occurred must be advised immediately of the incident. If the injured person is a visitor, that teacher/supervisor will request information from the injured person such as:

  • Name
  • Nature of injury

The teacher/supervisor must contact the company insurance and provide them with information regarding the injury, advice the person to seek medical attention from a healthcare provider of his or her choice.

The teacher/supervisor must contact the company insurance and provide them with information regarding the injury, and advice the person to seek medical attention from a healthcare provider of his or her choice.

If the student is injured:

  • The teacher/supervisor must write an incident report
  • Inform the parents
  • Advice the student that he or she may seek medical attention through the school or through his or her personal healthcare provider
  • If the student chooses to seek medical attention though the school, the teacher/supervisor should contact the health clinic to schedule an appointment for the injured student.

 

  • Major Injuries/Illness
  • The teacher/supervisor must write an incident report
  • Inform the parents
  • Employ first aid techniques as trained, if needed
  • Contact 911, if immediate medical attention is required
  • If an illness or an injury requires a doctor’s care, but emergency services are not available, the staff members should then arrange for transportation to the emergency room, pediatric clinic, or hospital per instructions of the family member.
  • Death
  1. If death occurs at the Child Care Facility, the following should be contacted immediately:
  2. Call 911, request emergency assistance
  3. Contact Local Law Enforcement; allow them to notify the family members.
  4. The facility director (if not at the facility)
  5. CCLP and CCDF
  6. The body should not be moved or tampered with
  7. All children should be moved to a part of the building away from the body.
  8. The children should only be told what is essential for them to know about what has occurred, but should be offered comfort and counseling as needed.
  9. No news media should be contacted. If a news reporter is aware of what has occurred and solicits information, he/she should be referred to the facility’s director.
  10. No filming or photography is to be allowed inside the building.

 

  • Loss of Water/Plumbing Problems
  1. There is an emergency supply of water located at the ground floor. This water should be used sparingly, and only for emergency.
  2. In the event of the loss of water, the staff members on duty should contact the following:
  3. Plumbing Contractor

Contact Number: MBP @ 234-1610

  1. Commonwealth Utilities Corporation (CUC)

Only if loss of water is neither the result of a general power failure nor the result of an internal plumbing problem.

Contact Number: MBP @ 234-1610

  1. The facility’s supervisor on duty and or the Director (If not at the facility when situation occurred).

 

  • Loss of the Telephone Service
  1. There is a cellular phone located 287-4639 and 287-7773 which may be used in the event that regular telephone service is disrupted. Use of the cellular phone is costly, however, and as such should be limited to absolute need.
  2. In the event of loss of telephone services, the staff members on duty should contact the following:
  3. Local Telephone Company repairs service.

Contact Number: (670) 682 – 4483/4ITE

  1. The facility’s supervisor on duty and/or the Director (if not at the facility).
  • Loss of Air Conditioning
  1. Contact the facility’s supervisor on duty and/or the Director.
  2. The supervisor or staff member on duty should contact the installer of system and/or the company that services the units.

Contact Information: MBP 234 – 1610

 

  • Problem with Locks and Keys
  1. Contact the facility’s supervisor on duty and/or the Director.
  2. The supervisor on duty may contact Mr. Brian Pitt @ 234-1610 or 287-5551.
  • Shelter-in-Place: In case of the need to stay put due to a severe weather or notification from authorities.

 

  1. Power Failure
  2. The building’s emergency lights are automatic. They are connected to the facilities emergency generator, or back up batteries which will start automatically upon loss of power.
  3. The center has 3 flashlights and spare batteries if needed at the school office.
  4. The battery operated radio which is necessary in monitoring weather conditions is also at the school office.
  5. The Disaster Coordinator/Operator should contact the following:
  6. Electrical Contractor – MBP 234-1610

b.Commonwealth Utilities Corporation (CUC) Trouble Desk (24Hour Emergency) @ 235-0282/235-2282

  1. The NMIS Child Care Facility Director (If not in the facility when situation occurred) @ 234-6647

 

  1. Severe Thunderstorm/Weather
  2. The safe place designated by the Facility Director is the (aisle) school hallway.
  3. The Disaster Director will advise all staff members of the crisis.
  4. Terminate outdoor activities and seek shelter.
  5. All children will be moved to the safe location.
  6. Maintain flashlight and voice contact among staff members at all times.
  7. Direct all children to sit on the floor in designated area, not in front of doors.
  8. Advise all children to wear shoes.
  9. Make sure to do a head count before moving to safe place, after arriving at safe place, and after leaving designated area.
  10. After absolutely certain that the crisis has passed, staff members should do a head count and check the complete building for any damages.
  11. Notify the Director as soon as possible with an update of conditions.

 

  1. Active Shooter

 

  1. The safe place designated by the facility director is the respective classroom of each class.
  2. Call 911 or CCDF the first safe chance possible or send text messages to other contacts.
  3. Silence will be observed all throughout the crisis.
  4. Mobile phones will be will be put on a silent mode.
  5. Staff to proceed silently to the designated safe place with the children.
  6. Secure the door once everybody is in the designated safe place.
  7. Be fully aware of the environment for danger detection including possible location of the shooter. Designate a staff to discreetly track down shooter’s location.
  8. Take note of the two nearest exits of the facility and facilitate off-site evacuation if possible.
  9. Stay away from hallways and wide open spaces.
  10. Team up and attempt to take down active shooter ONLY as last resort.

 

  1. Volcanic Ash Fall
  2. Terminate all outdoor activities immediately.
  3. Stay indoors as much as possible.
  4. Close all windows and doors.
  5. Turn off A/C units or wear safety dust mask if available.

 

  • On site Evacuation
  1. Structural Fire
  2. Three long whistles means there is an emergency.
  3. If the fire is small, any of the facility’s fire extinguishers may be used to put it out, the fighting of any fire by staff members should be undertaken only if there is no imminent danger.
  4. NMIS Fire Extinguishers are located as follows:
  5. Both side of the fire exit
  6. Aisle of the hallway
  7. Beside of the entrance gate of the school
  8. Evacuate the area of the fire. Prioritize anyone on immediate danger. If safe to do so, use portable fire extinguisher to neutralize the fire.
  9. Upon hearing the fire alarm, students must be instructed to leave the building in single file and in a calm, orderly manner.
  10. People whose clothes have caught should perform “stop, drop and roll” on the floor until the fire on the clothes extinguishes.
  11. The person in charge of each class must indicate the exit route to be used and everyone must be directed to pre-identified evacuation areas.
  12. Specific arrangements must be made for student with physical and mental disabilities to ensure that they are assisted during evacuation.
  13. No running is to be permitted to avoid panic and stampede.
  14. On staircases, everyone must descend in single file. Overtaking of classes or individuals must not to be permitted.
  15. Anyone who is not in class when the fire alarm goes off must go immediately to the assembly point.
  16. Call 911 once outside using a cell phone. Relay specifics of your center’s situation to the desk officer. If cell phone does not work or not available, the director will assign someone to make the 911 call from other source. Call CCDF office afterwards.

 

  • Commonwealth Health Center (CHC) – where we bring all injured individuals if needed.
  • Vehicle – we will use our partner agency’s vehicle and personal cars in transporting injured individuals.
  • Evacuation Safe Zone (CNMI EMO)
  • As Matuis
  • Capital Hill
  • Navy Hill
  • As Felipe
  • Chinatown
  • AS Terlaje Hill
  • As Lito
  • Fina Sisu
  • As Perdido
  • Koblerville
  • San Vicente
  • Kagman I & II

 

  1. Bomb Threats
  2. Upon receiving a bomb threat, students and staff should be evacuated from the facility using normal evacuation procedures. In high-rise buildings, elevators can be used to facilitate the movement of those personnel with physical disabilities. Assembly areas must be of sufficient distance from the building to protect people from the concussion shrapnel effect of an explosion. Notify law enforcement officials. Re-enter the facility only when cleared by proper authority.
  3. Written Bomb Threat
  4. The staff member receiving the written threat should handle it as little as possible (to preserve finger prints) and should save all materials including any envelope or other container.
  5. Local Law Enforcement should be contacted first followed by the facility supervisor on duty and/or facility’s director.
  6. The building should be evacuated until it is determined that there is no longer a danger.
  7. All materials involved in the threat should be turned over to the authorities.
  8. Flash Flood Warning/Storm Surge/Tsunami
  9. Shelter in Place
    1. If insufficient warning time does not permit personnel to move to the designated shelter areas. Drop and cover away from windows, under or behind heavy furniture or in other interior locations, which provide protection from airborne projectiles and debris created by the storm.
    2. Monitor radio updates
    3. Move records and valuable equipment to higher floors. Store chemicals where flood waters cannot reach them and cause contamination.
    4. Make transportation preparations to move children and staff members in the event that evacuation is needed.
    5. Safe area to be evacuated to is: At the 8th floor of the building. Safe route there is: stairs going to the 8th
  10. Shelter in Designated Areas
  11. In most cases, sheltering in designated area within the facility will provide the greatest protection for personnel and children. If located outside or in temporary buildings at the time of a warning, move immediately inside the permanent structure to appropriate shelter locations.
  12. Evacuation is to follow the safest route possible (listen to weather and news report for routes). Maintain voice contact among staff member and ensure all children and staff members are accounted for.
  13. If time and conditions permit, unplug all electrical appliances.
  14. All loose outdoor articles are to be brought in or tied down.
  15. Lock all doors.
  16. Floods
  17. Under most circumstances, sufficient warning of an impending flood hazard will be available to allow evacuation to a safe location. If, however, insufficient time exists in which to conduct a safe evacuation, individuals should seek safety in the upper levels of the facility and wait for emergency personnel.
  18. Tsunami Warning
  19. Immediately after the warning, activate the communications tree starting with the children’s parents and guardians.
  20. Allow 30 minutes for the parents/guardians to pick up children and instruct facility’s emergency vehicles to be on standby mode.
  21. Transport and accompany remaining children (if any) to designated safe area prioritizing younger children.
  22. If no vehicle is available, continue efforts to contact parent/guardians, do the head count and start walking with the remaining children following established tsunami routes leading to higher grounds. Do not waste time, and stay contact with the remaining parents.
  23. At the designated safe area, do another head-count. Stay with the children until reunited with their parents/guardians.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Child Release Form

 

Child/Children’s Name(s): _____________________________________

__________________________________________________________

Date: _____________________

Child Care Program: _________________________________________

Requested by: ______________________________________________

Proof of I.D. _____________________

 

 

To be completed at release by person requesting release of child:

 

Requester’s Signature: ________________________

Destination (where child will be taken: __________________________

Date: ______________                                      Time: _________________

 

 

Parent Emergency Evacuation Information Form

(To be given to parents at least annually)

 

Name of Program Northern Marianas International School
Program Address 4th Floor Marianas Business Plaza, Susupe, Saipan
Emergency Contact Person/s at Program Mr. Corwin Shadow & Mr. Roy Dolon
Phone Numbers of Emergency Contact 234-6647
Cellphone of Emergency Contact Person/s 484-2306/989-9164
In the event the facility must be evacuated because of a confined emergency, the staff and children will leave the building and gather in the immediate area at __________. School Playground
In the event the facility must be evacuated because of an emergency in the immediate area, the children and staff will be transported by staff’s vehicles to _________. NMIS President’s House in Railroad Dr. San Vicente, Papago

Contact Number: 256-2508/287-4639

The address, phone number, and contact person at the assembly area is Mr. Corwin Shadow & Mr. Roy Dolon

Susupe @ 989-9164/484-2306

If necessary, children will be transported to this health care facility Commonwealth Health Center (CHC)
Address, phone number, and contact person at health care facility Navy Hill, 234-8950 @ Information Office

 

 

I understand that my child/ren may be relocated to an evacuation site in the case of an unsafe condition in the child care program facility.

 

Child/Children’s Name/s: _____________________________________

__________________________________________________________

Parent’s Signature: _________________                                     Date: ___________

__________________________________________________

Parent/Guardian’s Signature for Permission to Treat Medically

 

 

Emergency Evacuation Plan

 

In the event of an emergency situation that requires an evacuation of NMIS, one of the following plans shall be implemented. In all situations, the caregiver in charge when evacuating shall:

  • Take an accurate attendee list;
  • Account for all children and staff as they board/depart vehicles;
  • Bring any necessary medication/supplies and emergency records;
  • Take a cellular phone if available to be used for emergency notifications.
  1. If the emergency environment is confined to the immediate area of the child are facility, e.g. fire or toxic fumes and the children cannot stay on the premises, the children will be brought to the NMIS President’s House in Railroad Dr. San Vicente, Papago by staff’s vehicles where they will remain accompanied by caregivers while family/guardian/emergency contacts are notified of the situation and arrangements are made for either the transporting home or care taking for the remainder of the day. The place of safety should be close by and within walking distance if appropriate.

1A. In the event of exposure to toxic materials or gases and a physical examination is recommended, children will be transported by staff’s vehicles and/or CHC Emergency Ambulance to Commonwealth Health Clinic where they will be examined and family/guardian/emergency contacts will be notified.

  1. If the emergency is more widespread and encompasses a larger area such as a neighborhood or several homes, due to a non-confined environmental threat, e.g. toxic fumes from a spill, floodwaters, brush fires, etc. and the children cannot remain in the area, the children will be brought to NMIS President’s House in Railroad Dr. San Vicente, Papago, by (method of transportation) staff’s vehicles where they will remain accompanied by caregivers while family/guardian/emergency contacts are notified and arrangements for either transportation home or a continuation of care are made.
  2. In the event of a major environmental hazard that necessitates a larger area evacuation such as several neighborhoods, a city/town or geographical area, due to a large non-confined hazard, e.g. a nuclear incident, earthquake, hurricane, etc., children will be transported to: a Red Cross designated mass shelter by staff’s vehicles where they will remain accompanied by caregivers while family/guardian/emergency contacts are notified and arrangements are made for their pick up.

Staff will remain with and care for the children at all times during an event. Attendance will be checked whenever children are moved. Staff will bring any necessary medications, supplies, and emergency records.